- Does color help your MARKETING? Your considerations of machine size, type and technology may be the most crucial of all color buyers. COSTS can spiral out of your control in a heart-beat. [Ask the Copier Concierge]
- Does color touch 5% of your pages? 10%? 50%? This ratio is important to know, but ratio of what? How many pages altogether? Too small a color machine FOR YOUR PARTICULAR COLOR USAGE, can create expenses that the right size machine – even though you don’t think the “volumes” match exactly – will keep LOW. Toner is only about 40% of color costs; you can throw away a lot of money on the other stuff if it’s not the right machine! [Ask the Copier Concierge]
- Are you somewhat AFRAID to allow everyone color access? If you have fears of exorbitant costs-per-page, let’s delve into the several ways to BUY COLOR. Per-page costs in the order of THREE CENTS and even less for full color, are very do-able today. You might want a copy of “The COPIER BUYER’S SUCCESS GUIDE” and some “inside” information about controlling color costs and about enjoying your next color machine. [Ask the Copier Concierge]
- Aside from COLOR CONSUMABLES’ COSTS, speed has the largest impact on COLOR MFP cost. Among all the speeds, paper sizes and functions, THERE IS A COLOR ANSWER that is the most cost-effective for YOU. [Ask the Copier Concierge]
- Do you print long (many pages) documents? MFP’s are great PRINTERS but are
others waiting to make COPIES during long PRINT jobs? There are LOW COST engines
with exceptional speeds, especially in A4 machines. [Ask the Copier Concierge]
- Do you SCAN and/or COPY large SETS or PACKAGES like REAL ESTATE
closing documents? Even small machines handle 50 to 80 pages in the scanner (feeder);
Most A3 machines do 100; some of ours do 140 and even 270 or 300 pages!
HOWEVER, there are neat electronic ways to get higher productivity from “small”
machines! [Ask the Copier Concierge]
- Are there LOTS of users doing quick COPY jobs of 2 to 20 pages? Then the
most speed for LOW machine cost will MAKE THE DIFFERENCE.
- Are there several busy users who PRINT to your MFP? It can make a lot of sense
to upgrade to a LOW to MID-RANGE A3 machine where each can have his or her own
exit tray, or MAILBOX. [Ask the Copier Concierge]
The key is, DON’T BUY MORE MACHINE THAN YOU NEED. Today it’s vital to match
the MACHINE to the APPLICATION so that your office has the LOWEST “TCO”.
FINDING YOUR COPIER’S “IP” ADDRESS
Your copier/MFP/scanner may have a screen that displays the “IP.” Most users have never tried to find it so that can be awkward. There may be a counter (meter) report that includes the IP address, and this is usually easy to access and print if you provide meter readings to your service company.
But, you can also find your copier’s IP right on your PC. To do this you want to open the “Printers Window” or folder, where all the printers and devices you have access to are listed. It may be a chart of icons that look sort of like printers or copiers. When you get there, RIGHT CLICK on the copier/MFP you will be scanning FROM. It may or may not be your default printer – doesn’t matter.
When you right-clicked you got a “pop-up” menu in which the 4th or 5th item down is called “Printer Properties.” If you are looking at Windows 7, or later versions, there may be a second item at the bottom of the menu that says, simply, “Properties.” That one won’t help you; be sure it says Printer Properties. Click on that one with a normal click. (If you are on Windows XP, there is only the “Properties” item at the bottom – click on that for XP.)
As you can see to the right, there is a new “dialog” window that has tabs across the top and one of them (3rd from left) is “PORTS.” Normal-click that tab.
There are probably several “ports,” including “LPT1” and others, plus one or more “IP” ports and “USB” ports. Unfortunately, the list of ports is in a small window, but there is a scroll-bar on the bottom to pan left and right.
There is an up/down scroll bar on the right, as well, IF you have lots of ports. Scroll down until you see the NAME of the machine you want on the right side of the window area. The PORT information is on the left-most segment of this line.
You won’t be able to see it right away because Windows politely covers it up with the left-right scroll bar. Scroll down one more line so that it’s fully visible.
Now, place your mouse curser on the faint gray divider between the “Ports” column and the “Description” column: it will change into a double arrow. “Drag” the line toward “Description” and the “Ports” column will widen to where you can see the whole IP address, OR you may see a string of letters and numbers that comprise the NETWORK NAME of the copier/scanner. If it is an IP address you will see 4 groups of up to 3 numbers each, separated by “dots,” which is to say, periods. Write down the IP or the string of mixed characters (which may actually spell something). It is that set of numbers and dots or the name string that is the identity of the COPIER (port) by which the copier/scanner can communicate to computers on the network, including yours.